info@zpsf.co.za

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Linda Botha - ZPSF Admin Manager

2014 Overview (March 2014 – Feb 2015)

2014 Overview (March 2014 – Feb 2015)

Directors:     Johannes Botha      Linda Schultz     Michael Naude   Ryan Botha     Johan Schultz

Mission Statement: This is a Non-Profitable Organisation and was formed to provide

Pensioners throughout Zimbabwe with food and basic medicine networking with

relevant bodies and institutions; and in humble gratitude to God Almighty.

The ZPSF was started in 2002 and became an official registered organisation in 2008.

Introduction:

The ZPSF has this year been in existence for 13 years. Over the years we have gone from supporting 1 pensioner to almost 1650 pensioners who desperately need help in Zimbabwe. We are currently supporting 28 homes / organisations in Zimbabwe. We also support SOAP (Support Old Age Pensioners) in Bulawayo and Mutare as well as helping to set up similar systems to SOAP in Gweru, Zvishavane, Masvingo, Red Cliff, Kwe Kwe, Chinoyi, Chipinga, Chivhu, Karoi, Kariba, Chegutu and Kadoma to cater for pensioners that are not in old age homes and desperately need support.

History of the ZPSF – From small beginnings:

January 2002 Hannes Botha received an appeal for help from a pensioner in Bulawayo Zimbabwe. The pensioner had no funds and no food. Hannes bought enough food to fill his Ford Metor car, took a week’s leave and drove the 1000 kilometers to Bulawayo and delivered food to the pensioner. A few months later he went up to Zimbabwe and

supplied the pensioner with food. He was asked to supply a pensioner with food at the Huisvergesig Old Age Home in Gweru. This he did and when he noticed how the other pensioners in the home was staring at him and the box of food he realized that they also needed food. It took Hannes another 8 months to buy enough food to supply 36 pensioners

with a food hamper at this home. The pensioners did not know that they would be receiving food and some of them were so overwhelmed that they cried. This is when Hannes realized that there was a crisis facing the pensioners in Zimbabwe. Their pensioners were fast becoming worthless as inflation was out of control.

Hannes then started the Zimbabwe Pensioner Supporter Fund as he could no longer carry the cost on his own. December 2003 Hannes bought a 4 ton Toyota Dyna truck as he was supplying more than 100 pensioners with food. As donations were received the ZPSF expanded it relief efforts until it was supplying more than 400 pensioners with food, clothing and basic medicine every 3 months.

July 2007 food disappeared from the shelves in the shops and a decision was made to supply the pensioners with a hamper every month. April 2008 the ZPSF was registered as a Section 21A Organisation and in July 2008 the ZPSF was donated a second hand 8 ton truck. This made it possible to supply more than 1000 pensioners with a food hamper every month. As the situation in Zimbabwe deteriorated a mobile clinic accompanied our trucks to Zimbabwe

and medicine was supplied to the pensioners. January 2009 the ZPSF purchased a new 9 ton truck which has since been upgraded to carry a 14 ton payload.

March 2009 the ZPSF for the first time sent up 3 trucks carrying 22 tons of food that was distributed to more than 1600 pensioners. It was also in March 2009 that the ZPSF store room moved from Hannes’s house to a warehouse in Malelane.

Management

The fund is monitored and managed by 5 Directors. All major decisions require there be a unanimous vote. General full time management and administration of the Fund remains vested in the Director Hannes Botha, but all principle decisions have been agreed upon and supported by the other four Directors.

Financial

Our current year end for 2014 has just been completed. All expenditure has been approved by the Directors and formal tax receipts have been issued to all South African based donors for tax relief purposes. In addition, all donors receive an email of acknowledgement after every donation made .The ZPSF’s accounts have again been professionally scrutinized and reviewed and the review report states that the accounts are completely accurate and acceptable, and that there are no irregularities. We were given a 100% clean bill of financial health. This is done by 2 outside firms from Johannesburg.

Our biggest Annual expenses are as follows:

Warehouse Rental Malelane – R142205.10 P/A

Vehicle Maintenance – R74337.87 P/A

Insurance & Licences – R67602.78 P/A

Food Purchased – R1022995.00 P/A

Fuel @ 2600lt/trip – R148421.05 P/A

Permits and Paperwork -             

Cross Border Permits             Valid for 5 years so no current costs

Carbon Tax & Insurance        R  16322.00

Bridge Toll (Coupons)           R  22185.00

CVG                                           R  2360.00

Import Permits                         R  17066.70

Customs, Vat and Surtax       R156350.00 February 2015 Trip

Audit Fee – R6500.00 P/A

Accounting Fee – R18065.90 P/A

Professional Support

Danie Senekal CA(SA) does the Funds annual audit.

Rudolf Berkelmann from RB Business Services was our accountant until his sudden passing in March 2015. We are currently using the services of Jolene Wilmse.

 

Funding Sources

This is achieved through various sources.

  1. We have numerous regular donors who make their monthly contribution religiously.
  2. We have a few Companies that continue to support us with monthly contributions.
  3. There are a number of donors who do a once off donation or as they have extra funds make a contribution                                                                                            towards the pensioners. This comes from publicity from stories done about the Fund and so on.
  4. We have over the past 4 years managed to implement PayPal and this aids considerably in receiving funding from overseas.
  5. There are also a few annual donors on who we rely greatly.
  6. The UK account is also a big help in receiving funds from that side of the world.
  7. We now also have a USA PayPal link on the following page https://www.facebook.com/ZPSF.USA

 

Thank you to all who helped and supported us throughout the past year. Your support with our Special Easter, Winter and Christmas trips was astounding. To those who supported us locally as well as far and wide we would never have been able to achieve what we have. Whether the support has reached us in Rands, Dollars, Pounds, kindness, prayers or goods it all helps us bring smiles and raises both our and our “Golden Oldies” spirits knowing just how many people out there care. All those little drops help to fill the bucket. Please there are too many of you amazing “lifesavers” to thank individually, just know that each and every one of you is a hero in our eyes. God Bless!!!

Donations in Kind

Due to constant paper work changes we can no longer receive any second hand clothing Donations. The powers that be are currently refusing to issue us with a Rebate letter to import this as it is “competing” with their clothing market. A special license is now required. You will see for the first time ever in February we had to pay Customs, VAT and Surtax on stock we had purchased in South Africa to take up to Zimbabwe. We discovered that a law was passed in November 2014 that no food items (Not even for a Charity) could be imported on a letter of Rebate (Customs & VAT Free) as we had been doing for the past 13 years. For this reason we have had to stop most donations in kind and request that a monetary donation be made no matter how small. This was a heart sore decision but ZIMRA has left us with little choice.

Updates and Progress for 2014

 

We once again had a very hard year in 2014 with relation to the loss of many of our “Golden Oldies”, some of them who we have supported and helped since we started in 2002 (Many of them were like extended family members and are missed every day) It is one of the hardest parts of what we do, saying goodbye is never easy.

As many are aware we were also able to help relocate Mr Rob Banwell from Mucheke Old Peoples in Mutare to Railstein in Bulawayo. After only 2 weeks on a better diet and with the correct medication he was like a new man. After a few months of improved care and with the aid of his new walker he was fully mobile and once again able to do things for himself. Sadly He suddenly and unexpectedly passed away in his sleep.

Our Bulawayo store room is still up and running. And all boxes for the Bi-Monthly trips are being sorted and packed there.

We were privileged that on our June trip 2014 we had our United Kingdom representative Heather Milner do a trip around Zimbabwe with Linda so that she could see exactly what we are up to and how we go about achieving our goals. Heather has been managing the UK account all by herself for the past few years and is currently in the process of getting the Zimbabwe Pensioner Support Fund registered as a Charity in the UK so that donors from that side can receive Gift Aid Certificates.

The route we took for 2014 was to apply for the required permits and paper work and then take up as much stock as the trucks can carry and store it. However this all changed from the February 2015 trip. You will see for the first time ever in February we had to pay Customs, VAT and Surtax on stock we had purchased in South Africa to take up to Zimbabwe. We discovered that a law was passed in November 2014 that no food items (Not even for a Charity) could be imported on a letter of Rebate (Customs & VAT Free) as we had been doing for the past 13 years. The stock consisted mostly of the non-perishable goods. Unfortunately goods like Rice, Maize, Oats, Flour and Weetbix still had to be purchased with every new trip to ensure there are no creepy crawly’s in the food. However now all edible items are having to be purchased in Zimbabwe – no exceptions.

In August 2014 Alice Short took on the responsibility of registering a PayPal account in the USA and got all the paper work in order so that the USA account is a Registered 501(c) organization and as such can issue Tax-deductible receipts to donors from that side of the world. This is linked to the following FB page https://www.facebook.com/ZPSF.USA

There has been a slight misconception going around that we are no longer taking the food parcels up, please note guys we are still going full steam with supporting our Golden Oldies, we are just having a more difficult and expensive way of going about it. You can be assured that they are still receiving their much needed food parcels.

 

 

Web Page

We are continuing to have a few difficulties with our page but are continuously working to improve on it. We would like to thank Dot Bekker from Leaping Ahead for all her help in getting the site up and keeping running.

 

2015 Year Ahead

The fund will continue to run as it has the past 13 years with every effort being put into Fund Raising and ensuring our “Golden Oldies” receive their desperately needed parcels. With all the new changes in the pipeline we are having to go full out with Fundraising and should hopefully come up with some unique ideas in order to achieve this.

While we are looking at a few possible changes in procedures as to how our Golden Oldies receive their parcels please be assured that come what may they will receive them.

Hannes Botha

Director & Founder

ZPSF December 2015 Trip Report - A Botha
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